Plan the last mile before the invitation

An event's location and timetable shape who can attend and whether lower-impact travel is genuinely usable. This practice essay evaluates complete arrival and return chains rather than proximity to a station alone. It draws on event-planning guidance to connect access features, programme timing, communication support, and travel budgets. A hypothetical late finish shows why an earlier schedule, different venue, funded transport, or another participation format may matter more than a journey-planning link. Specific access information must identify both confirmed features and limitations, with arrangements for updates and private support requests. The discussion rejects guarantees about changing transport infrastructure and public judgements of attendees' travel modes. Its practical conclusion is to build access into venue selection, staffing, and funding before invitations fix the choices.